Sylvia

Accounts Assistant

Reconciled Suppliers statement and the institution statement. Prepared creditors' payments (both local and foreign) and reconciling the payables accounts to the general ledger. Verified the accuracy of all the supplier invoices and bills before posting to the company's automated accounting system and processing them. Allocated petty cash vouchers into the correct GL accounts and prepared reimbursement vouchers for the main hospital. Reconciled and filed VAT returns and withholding tax. Ensured all accounting documents are properly filed. Assisted in preparing Audit Schedules for the audit file, ensuring all reconciliations are done. Participated in surprise cash counts to uphold internal controls and ensure compliance with financial policies. Proposed journal vouchers for approval as need arised to correct any mis-posting and reallocation of costs. Performed end month and periodical closing of books of account. Led stock counts and variance investigations across key inventories, implementing corrective actions and conducting trend analysis to enhance controls.

Administrative Assistant

Provided front desk/receptionist services – answered phone calls, emails and oversaw departmental forwards; forwarded callers/visitors appropriately. Assisted with event planning and coordination. Expertly managed and organized confidential files, documents and records relating to the Financial Controller office ensuring both accessibility and confidentiality. Oversaw office equipment functionality and inventory management, meeting set targets and deadlines. Ensured all staff completed their online leave application for any days they were absent. Ordered, received and issued stationeries and beverages for Financial Control Department making sure there were no shortages. Ensured statutory payments were signed and paid before monthly due dates. Arranged for both local and overseas travel for Department heads. Arranged for external Auditors meetings, sitting space and organized early enough for their tea and snacks with the Catering Department. Drafted acknowledgement letters, correspondences, and other tasks that facilitated the Financial Controllers ability to effectively communicate and lead the organization. Participated as a member of assigned meetings and supported in scheduling, coordination and preparation of minutes and followed up for closure of deliverables. Cultivated valuable contacts for the Financial Controllers office. Processed expense reports for the office.

Internship - Administrative Assistant

Cashier and store keeper

Scanned to record sales through the point of sales ERP system. Adjusted new items into the accounting records. Maintained balanced stock through inventory count. Supported customers with shopping inquiries. Stocked the shelves with items