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Purchasing Coordinator II
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Competencies
Demonstrated experience with Microsoft Word.
Demonstrated experience with Excel.
Demonstrated experience with PowerPoint.
Demonstrated experience with Outlook.
Demonstrated experience with Spanish.
Languages
Summary
Purchasing Coordinator II open to new opportunities
Experience
Purchasing Coordinator II
Create initial work orders and purchasing orders for all construction starts. Update and customize orders throughout construction process. Process change orders and color selects. Process all requests from the field for extra material/labor through short order PO’s. Research problem invoices and work with AP dept to resolve. Track and process rebate energy program rebates. Request bids as needed for starts and option building. Approve po’s submitted via Buildpro. Process payroll - entering po’s and approving payments/invoices. Compile and process special requests to Estimating Dept. Send house stage reports to vendors. Enter bids and takeoff adjustments as needed in Brix database
Purchasing Data Specialist
Managed new community, plan, and pricing setups in purchasing database. Coordinated starts process for permit applications. Produced and assembled starts packages. Redlined plans per option changes and distributed for the sales team. Revised and maintained PowerPoint new option training tools for the sales team. Prepared pricing contracts from bid submittals. Resolved vendor payment inquiries. Generated and issued purchase orders and variance purchase orders per meetings with field managers. Prepared weekly audit of house budgets. Processed and submitted invoices for payment. Compiled data for weekly house budget meetings for management. Executed and maintained vendor contracts. Managed bid pricing information in purchasing database. Maintained vendor insurance compliance. Estimated option costs and pricing during customer design center appointments. Reviewed completed sales contracts in preparation for executing budgets and purchase orders. Worked closely with finance on weekly accruals. Provided analysis support as required
Sr. Procurement Coordinator/VPO Coordinator
Managed vendor insurance compliance in coordination with corporate risk management. Processed pricing updates in procurement systems. Issued, distributed, and maintained vendor contracts. Updated colors and budgets in procurement database. Initiated vendor meetings to resolve insurance/payment issues. Processed expedited check requests. Prepared and distributed various reports for upper level management. Prepared bid requests. Processed overhead invoices. Managed monthly house rebate tracking system. Assisted with managing lumber account DMT’s to include quarterly pricing updates. Managed contract price changes and tracking system. Researched take-off/plan change submittals from the construction department. Implemented new vendor on-boarding training program. Monitored variance purchase order requests for root-caused analysis. Determined trade accountability for back charges and purchase orders. Authorized payments for work performed. Managed compliance to agreements, scopes of work, schedule A’s, and addendums. Communicated and facilitated insurance and procurement on-boarding training for new employees. Maintained all applicable databases. Local Program Administrator (LPA): Record Retention. Coordinated division response to variance purchase order calls. Built house budgets per home buyer contract. Produced variance purchase orders for division invoices. Created and distributed purchase orders to vendors and field managers. Managed variance purchase order reporting and approvals for area managers. Ensured retention requirements. Audited vendor agreements and scopes of work. Schedule A records management