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María
Virtual Assistant & Operations Specialist
Contact
Competencies
Experiencia demostrada en Gestión Ejecutiva de Operaciones.
Experiencia demostrada en Asistencia Ejecutiva.
Experiencia demostrada en Gestión de datos.
Experiencia demostrada en Soporte Virtual.
Experiencia demostrada en Gestión de Datos.
Education
Languages
Summary
Perfil profesional
Experience
Virtual Assistant & Operations Specialist
Provided remote executive, commercial and personal administrative support to a commercial manager in the cosmetics industry, coordinating business activities and personal logistics with discretion and follow-through.. Managed the executive's calendar and scheduled meetings with prospective clients and contacts in the beauty industry.. Prepared quotations and coordinated orders for raw materials and other business requirements.. Communicated with suppliers and followed up on orders, deliveries and requested products.. Coordinated vehicle-related services, including spare parts, car washing and other maintenance needs.. Managed personal logistics such as dry-cleaning pickup and delivery, grocery orders and other recurring errands.. Monitored personal payment deadlines, including utilities, credit cards and other recurring obligations, and provided reminders and payment information.. Coordinated grocery and other personal orders for approval and delivery to the executive's residence.. Drafted letters, emails and other communications according to the executive's requirements.. Coordinated the production and delivery of branded fabric bags and other promotional materials for the company.. Maintained confidentiality while managing sensitive business, financial, personal and commercial information.. Independently coordinated multiple business and personal requests, ensuring each task was followed through to completion.
Especialista en Soporte Virtual y Gestión de Datos / Virtual Assistant & Data
Provided comprehensive remote administrative, operational and executive support for a construction business and its principals, coordinating business and personal administrative needs from request through completion.. Coordinated daily administrative and operational tasks, ensuring payments, purchases, appointments and requests were properly followed up.. Managed supplier communications, requested and reviewed quotations, compared costs and coordinated purchases and orders once approved.. Prepared material and supply quotations for construction projects, organized quantities and costs, and coordinated approved orders through payment, invoicing and delivery.. Monitored employee attendance and working hours and organized the information required for payroll calculations.. Maintained expense records, monitored invoices and payment due dates, and notified clients of upcoming obligations, including providing payment links when required.. Managed Excel spreadsheets for expenses, payroll information, materials, costs and other operational requirements.. Drafted business letters, emails and administrative communications.. Managed calendars and appointments, sent reminders and followed up on pending commitments.. Provided executive and personal administrative assistance, including school appointments, personal payments, pet appointments and supplies, product orders and recreational activities.. Coordinated multiple concurrent requests while maintaining confidentiality, accuracy and follow-through in a fully remote working environment.
Administradora / Asistente Administrativa
Provided comprehensive remote administrative support to an optometrist and optical business, organizing patient information, financial records, suppliers, purchasing, payroll and regulatory documentation.. Digitized and organized handwritten patient records and clinical notes provided by the client, structuring information into organized databases and Excel records.. Maintained detailed patient databases, including appointment information and historical records, with emphasis on accuracy, organization and confidentiality.. Organized supplier information and coordinated product selection, quotations and orders according to the client's requirements.. Managed supplier payments and monitored outstanding balances, ensuring pending amounts were identified and followed up on.. Maintained records of business income, expenses and outstanding accounts payable.. Coordinated purchases of cleaning supplies and other operational requirements for the optical business.. Organized payroll information for the employee responsible for sales at the optical store.. Prepared and organized reports and documentation required by INVIMA, based on the information provided by the business.. Converted unstructured information and handwritten records into organized digital systems, making information easier to access, review and manage.. Maintained confidential patient, financial, supplier and business information while working entirely remotely.