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Julietta
Operations Specialist
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Competencies
Demonstrated experience with Filing.
Demonstrated experience with Data entry.
Demonstrated experience with Database and record management.
Demonstrated experience with 10-key.
Demonstrated experience with Telephone and front desk reception.
Education
Summary
Operations Specialist open to new opportunities
Experience
Operations Specialist
Created, posted, and distributed client invoices; logged daily payments into practice management software.. Scheduled client appointments and assisted in preparing materials for meetings.. Maintained office supplies and coordinated reorders.. Managed front desk duties, scheduling, and meeting coordination.. Assembled and released tax returns to clients.. Provided administrative support to staff members across the firm.
Firm Administrator
Managed front desk, scheduling, travel, and meeting coordination.. Maintained filing systems, office policies, and supply procurement.. Reconciled expenses, petty cash, and financial accounts.. Handled A/P, A/R, tax return prep, and month-end close.. Supported financial reporting and contract management.. Performed office managing duties including developing and maintaining filing systems, establishing office policies and procedures, ordering supplies, and researching deals and suppliers.
Recruiting Specialist
Managed job postings, recruiting calendar, and social media content.. Updated job reports and coordinated job fairs and school events.. Liaised with workforce agencies in LA, TX, and MS.. Maintained recruiting spreadsheets, KPIs, and candidate support.
Title Abstractor
Conducted title searches and analyzed legal documents.. Verified ownership, restrictions, and encumbrances.. Communicated with title companies and courthouse staff.
Administrative Assistant
Managed bookkeeping: A/R, A/P, payroll, taxes, and reconciliations.
Office Manager/Executive Assistant to the Broker
Oversaw office operations, bookkeeping, and agent onboarding.. Marketed listings, updated website, and implemented systems.. Procured office and agents supplies.. Input and marketed listings and updated website weekly.. Supported clients through real estate transactions.
Accounts Payable Clerk/HSEQ Administrator
Processed invoices, reconciled accounts, and supported audits.. Maintained training materials, Learning Management Systems, and accreditation records.. Maintained staff PDPs, evaluations, and certifications.. Entered HSE/Quality cases and managed staff competency tracking.. Performed receptionist and general office duties.. Verified invoice authorization, pricing, and GL coding.. Ensured compliance with corporate expense policies.