Ieva - Senior Executive Assistant / Estate Manager with 15+ years of high-level support and household management

Skilled in managing complex schedules, correspondence, and high-level executive assistance.

Experienced in overseeing household operations, staff supervision, and property maintenance.

Proficient in organizing domestic and international travel logistics for executives and families.

Capable of planning and executing private and corporate events with attention to detail.

Managed complex executive calendars, meetings, appointments, and scheduling priorities for a CEO.. Coordinated domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.. Drafted correspondence, prepared reports, and processed executive expense documentation.. Managed high-volume executive communications, responding to and prioritizing more than 150 emails weekly.. Evaluated incoming requests, identified priorities, and facilitated timely resolution of business and personal matters.. Oversaw daily estate and household operations to ensure seamless service and functionality.. Coordinated vendors and service providers, including landscaping, pool maintenance, gate services, pest control, and household repairs.. Managed contractor schedules and supervised maintenance projects and preventative service programs.. Maintained familiarity with residential systems, including security, communications, and HVAC operations.. Assisted with planning and execution of family gatherings, holiday celebrations, fundraising events, and social functions.. Coordinated event logistics, setup, vendor activities, and support services for large-scale gatherings.. Monitored upkeep of interior and exterior property areas, including garages, porches, pool facilities, and grounds.. Provided cross-functional support to household staff to maintain uninterrupted operations.. Maintained household vehicle records and service schedules.. Performed monthly credit card reconciliations and expense tracking.. Oversaw household security procedures and access management.

Directed daily operations of a private residence while supervising household staff and service providers.. Managed household inventory, supply procurement, and personal errands.. Coordinated grocery shopping, retail purchases, returns, shipping, and delivery services.. Planned and organized household meals and customized menus based on family preferences.. Maintained exceptional standards of organization throughout kitchens, pantries, storage areas, and living spaces.. Managed personal schedules, travel arrangements, hotel bookings, restaurant reservations, and logistics.. Established and maintained household organization systems that improved efficiency and accessibility.. Monitored vendor performance and ensured compliance with homeowner requirements and service expectations.. Oversaw household inventory control and replenishment of supplies.. Supported family entertaining needs during weekends, holidays, and special occasions.. Managed personal correspondence, bill payments, and administrative tasks.. Coordinated holiday decorating, family celebrations, and vendor scheduling for special events.. Handled errands including dry cleaning, prescription pickups, gift purchasing, and personal shopping.. Arranged domestic and international travel logistics, including packing and trip preparation.. Managed gift inventory, floral orders, gift basket arrangements, and delivery coordination.