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Administrative Assistant
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Competencies
Demonstrated experience with Diary and meeting coordination.
Demonstrated experience with Minute-taking and following up on action items.
Demonstrated experience with Document preparation and formatting.
Demonstrated experience with Procurement and invoice administration.
Demonstrated experience with Records and information management.
Education
Languages
Summary
Administrative Assistant open to new opportunities
Experience
Cluster Administrator Intern
Provided day-to-day administrative support to managers and colleagues in a public-sector office.. Arranged meetings and diary appointments, and followed up on outstanding action items afterwards.. Took minutes during meetings and shared them with the relevant staff.. Prepared and formatted letters, reports, spreadsheets and presentations for management.. Processed procurement-related paperwork and followed up on invoices and outstanding payments.. Kept files, registers and records organised and in line with department procedures and compliance.. Coordinated logistics for learner registration periods and training sessions, including scheduling and communication with parents and stakeholders.. Acted as first point of contact for staff, parents and visitors, handling enquiries professionally.. Handled confidential learner and staff information with discretion at all times.
Administrative Assistant (Contract)
Supported management and staff with daily administration, diary coordination and correspondence.. Arranged travel bookings and logistics for work trips, including coordinating with management on itineraries.. Managed boardroom availability and coordinated logistics for internal and external meetings.. Processed purchase orders and followed up on invoices and supplier queries with finance and other departments.. Captured and updated records on SAP, and kept filing and archiving accurate and up to date.. Prepared and formatted documents, reports and correspondence for management and other departments.. Acted as first point of contact for visitors and clients, handling enquiries and directing them appropriately.. Distributed correspondence and internal mail to the relevant staff and departments.. Maintained confidentiality when handling sensitive company and staff information.