Valeria

Bilingual Administrative Assistant

DO NOT APPLY IF YOU DO NOT AGREE WITH THE SALARY OR DO NOT MEET THE REQUIREMENTS Salary: $[contact hidden] COP Schedule: 9 - 5 Monday to Friday (Medellín) Able to accomodate and work with US Central Time (as appropriate) Job Description: Leverage technology resources to ensure the attorneys are operating as efficiently and effectively as possible. Identify the most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings in state and federal courts. Handle incoming and outgoing calls, mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate document management system. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.. Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Provide support to main attorney with calendar and other professional tasks related to the firm. Maintain a good working rapport with clients and co-workers. Regular and predictable attendance is an essential function of the job. Manage and follow up leads and potential clients and follow up the firm marketing and leads strategies. Organize and maintain legal files, including digital file management, and ensure all documents are up-to-date and accurate. Qualifications and Skills Required: Minimum of 2 years of experience as a Legal Assistant Clerk or similar role. Bilingual (Spanish and English) Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge or willing to learn of legal practices, terminology, documents and court procedures. Working knowledge of the firm’s litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, ipad, and telephone. This position is located in the Medellin, Colombia office. In office attendance is required. This is not a hybrid legal assistant/paralegal position. This is NOT an entry level position. Must have previous law firm legal assistant experience. Professional demeanor