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Executive Assistant
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Competencies
Demonstrated experience with Microsoft Office Suite.
Demonstrated experience with Google Workspace.
Demonstrated experience with SAP.
Demonstrated experience with Concur.
Demonstrated experience with BNY Mellon.
Education
Summary
Executive Assistant open to new opportunities
Experience
Executive Assistant
Provide high-level administrative and operational support to executive leadership within a public pension system, ensuring efficient daily operations and compliance with internal policies and regulatory requirements.. Coordinate operational processes related to investment account setup, fund administration, and financial documentation management.. Facilitate the establishment and maintenance of investment funds within Canoe, ensuring accuracy of reporting structures and transaction tracking processes.. Manage redemption and liquidation workflows by preparing, reviewing, and submitting documentation to financial institutions while maintaining audit-ready records.. Monitor operational processes to identify inefficiencies, mitigate risk, and support continuous process improvement initiatives.. Prepare executive reports, board materials, correspondence, and confidential documentation for leadership review and decision-making.. Coordinate meetings and serve as liaison between executive leadership, financial institutions, investment managers, board members, and internal departments.. Participate in operational planning discussions and system meetings to support workflow enhancements and organizational effectiveness.. Ensure compliance with applicable regulations, policies, and administrative procedures.. Coordinate board and committee meeting logistics, including preparation and electronic distribution of board materials, compilation of board books, meeting scheduling, and operational support for executive leadership and board members.. Facilitate meeting operations for 40+ staff members and 12 elected officials by coordinating catering, anticipating dietary restrictions and preferences, and ensuring seamless event execution.. Support communication and coordination between executive leadership, board members, financial institutions, and external stakeholders to ensure timely follow-up and operational continuity.
Senior Administrative Assistant
Provided advanced executive and compliance-focused administrative support within the Office of Institutional Equity.. Provided advanced administrative and operational support to executive leadership within the Office of Institutional Equity.. Coordinated complex scheduling, meetings, confidential communications, and operational logistics for leadership and investigative teams.. Supported compliance-related initiatives involving ADA and Title IX matters through data tracking, documentation management, and process coordination.. Processed financial transactions, reimbursements, procurement requests, and vendor-related documentation utilizing SAP and Concur systems.. Assisted with operational reporting, compliance audits, and maintenance of departmental records and website content.. Served as primary liaison for students, faculty, staff, and external stakeholders, maintaining professional and effective communication.. Coordinated onboarding activities, office operations, facilities requests, and administrative workflow processes.
Administrative Assistant
Delivered comprehensive administrative support to Academic Affairs and faculty leadership.. Led digital transformation of academic recordkeeping, scanning, and archiving 10,000+ records.. Coordinated faculty reviews, event logistics, room reservations, and AV support.. Managed faculty travel arrangements, reimbursements, and procurement processes.. Provided front-line departmental communication and stakeholder support.