Josephine - Nursery Administrator

Demonstrated experience with Microsoft Excel.

Demonstrated experience with Microsoft Word.

Demonstrated experience with Microsoft Outlook.

Demonstrated experience with PowerPoint.

Demonstrated experience with Google Workspace.

Provided professional front-office support and served as a point of contact for parents, visitors and staff.. Welcomed parents and visitors and responded professionally to enquiries and requests.. Handled telephone and general communication while supporting the smooth running of daily nursery operations.. Maintained accurate admin, financial & client records and ensured documents were properly organised & filed.. Assisted with day-to-day admin activities & coordinated information between management, staff, parents & suppliers.. Used Microsoft Office and QuickBooks to maintain and process financial and administrative information.. Processed invoices, receipts, expenses and journal entries using QuickBooks.. Maintained accounts receivable records covering approximately 69 invoices.. Processed supplier invoices and maintained accounts payable documentation.. Assisted with supplier payments, procurement and payroll administration.. Maintained petty cash and cash collection records and performed bank reconciliations.. Prepared quarterly VAT returns and supporting documentation for VAT refund processes.. Maintained accurate and audit-ready records while handling confidential financial information.

Provided comprehensive finance and administrative support to provincial operations.. Coordinated day-to-day administrative activities and ensured effective communication between staff, management, clients and other stakeholders.. Maintained accurate physical & electronic records and ensured documents were properly filed and readily accessible.. Handled correspondence, documentation and administrative information in a professional and confidential manner.. Processed and verified invoices for approximately 22 suppliers per quarter.. Managed approximately 324 debtor accounts and achieved a 34% recovery of outstanding debts through effective communication and follow-up.. Prepared monthly, quarterly and annual reports and supporting documentation.. Processed financial transactions using SAP and Acumatica ERP systems.. Assisted with procurement, supplier payments and office-related administrative activities.. Monitored expenditure and supported budgeting and financial administration.. Supervised 11 staff and coordinated work activities to ensure efficient service delivery.. Supported audits by maintaining complete and well-organised records.. Played a key role in SAP ERP implementation and represented the province in relevant business processes.

Managed the financial activities for a UNDP-funded project valued at approximately USD120,000, including monitoring income, expenditure and budget utilisation.. Prepared project financial reports and supporting documentation; processed invoices, reconciled transactions and investigated discrepancies.. Maintained audit-ready project records and supported compliance with EMA financial procedures and donor-funded project requirements.

Maintained financial records using Pastel; prepared annual budgets and payroll using Belina Payroll; managed purchasing and supported provincial financial administration.

Provided school clerical, reception and administrative support to staff, students and visitors.. Welcomed and assisted visitors and responded to general enquiries.. Maintained school records, files and financial documentation.. Handled receipting, banking and cashbook records.. Performed bank reconciliations and maintained accurate records.. Assisted with boarding expenditure and general school administration.. Supported the smooth running of daily office activities.

Managed accounts payable and receivable, achieving a 30% reduction in accounts receivable; processed payroll using Belina Payroll; prepared financial statements and maintained financial records.