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Diana
Business Office Manager
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Competencies
Demonstrated experience with Data Entry.
Demonstrated experience with Documentation.
Demonstrated experience with Records Management.
Demonstrated experience with Client Communication.
Demonstrated experience with Reconciliation.
Education
Languages
Summary
Professional profile
Experience
Business Office Manager
Process vendor invoices, verify coding accuracy, and ensure timely payments to suppliers and service providers.. Led weekly interdepartmental meetings to ensure billing accuracy and census reconciliation.. Prepared AP aging reports and resolved discrepancies with vendors to maintain positive relationships.. Managed compliance documentation to meet insurance billing requirements for 130 residents.. Finalized monthly close processes, including revenue reconciliation, census audits, and financial reporting.
Client Care Manager & Payroll/Billing
Increased authorizations and staffed clients within my team by over 104%.. Oversaw payroll processing (ADP), ensuring accurate pay disbursements for 112 caregivers.. Monitored cost-to-service ratios in Excel, identifying overbilling risks and improving expense control.. Communicated with clients, caregivers, vendors, and internal teams to resolve operational and billing issues.
Project Manager
Managed day-to-day project activities, coordinating timelines, documentation, purchasing, vendors, and internal stakeholders to keep projects moving forward.. Coordinated with suppliers and internal teams regarding project requirements, orders, invoices, and delivery documentation.. Assisted with accounting functions including invoice review, purchase order matching, receiving documentation, and accounts payable support.. Communicated with vendors and internal departments to resolve purchasing, billing, documentation, and project-related issues.
Project Manager/ Accounting Assistant
Assisted project managers with day-to-day project coordination, bids, documentation, billing, purchasing, and administrative activities.. Coordinated subcontractor billing, AIA certificates, invoices, and supporting project documentation.. Assisted with project budget tracking and monitored expenses to support accurate financial reporting.. Generated weekly accounts payable and cash-flow reports for management review.. Used QuickBooks and Procore to track invoices, approve expenses, reconcile payments, and maintain project records.
Accounting & Office Manager
Processed freight invoices and verified required compliance documentation before payment release.. Maintained accurate accounts payable records and supporting documentation.. Communicated with vendors and clients regarding billing, documentation, and account discrepancies.. Supported daily office and accounting operations in a fast-paced logistics environment.