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Dawn
Virtual Assistant to CEO Remote
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Competencies
Demonstrated experience with Executive Support.
Demonstrated experience with Calendar Management.
Demonstrated experience with Project Coordination.
Demonstrated experience with Professional Writing.
Demonstrated experience with Negotiation.
Education
Languages
Summary
Virtual Assistant to CEO Remote open to new opportunities
Experience
Confidential Executive Secretary
Provide confidential, high-level administrative and executive support to the Assistant Superintendent and senior district leadership, independently managing complex calendars, meetings, deadlines, special projects, correspondence, and competing priorities.. Drive day-to-day executive office operations with a high degree of autonomy, anticipating needs, setting priorities, tracking time-sensitive matters, and ensuring follow-through across multiple schools, programs, departments, and outside organizations.. Draft, edit, and proofread executive correspondence, memoranda, reports, recommendations, parent and staff communications, presentations, and district-wide materials with a consistently polished professional voice.. Prepare and maintain Board of Education meeting minutes and supporting documentation, ensuring accuracy, confidentiality, organization, and timely completion of official district records.. Compile and coordinate county and state reports, administrative documentation, and regulatory submissions; manage deadlines, collect information from multiple stakeholders, and maintain accurate digital records.. Manage administrative approval processes involving purchasing, travel, professional development, home instruction, contracts, internal requests, and other district documentation.. Serve as a central communication liaison among senior leadership, administrators, faculty, staff, parents, students, vendors, community partners, government agencies, and outside organizations, resolving issues with diplomacy and responsiveness.. Coordinate in-person and virtual meetings, professional development programs, trainings, orientations, ceremonies, and special initiatives, managing communications, scheduling, materials, logistics, technology, and follow-up.. Support multiple teams and programs simultaneously, coordinating information across departments, maintaining continuity, and resolving administrative issues independently while protecting confidential information.. Research issues, synthesize information, prepare executive background materials, and independently resolve administrative matters to improve decision-making, workflow, and office efficiency.. Handle sensitive personnel, student, parent, and administrative matters with a high degree of discretion, professionalism, tact, and confidentiality.
Executive Assistant to the President & Sales Manager
Supported the President, executive leadership, and sales teams through calendar and travel management, executive presentations, reports, CRM administration, sales training, webinars, virtual customer communications, and cross-functional coordination.
Executive Assistant to the President
Primary liaison to the Executive Board; independently managed complex calendars, domestic/international travel, meetings, executive communications, vendor relationships, and highly confidential business and personal financial matters.. Led an office relocation from planning through implementation, including space planning, furniture acquisition, vendor coordination, scheduling, and move logistics.
Substitute Teacher
Delivered instruction for Pre-K through Grade 12, adapting quickly to varied curricula, classrooms, and student needs.
Executive Assistant to CEO & CFO
Managed executive scheduling, travel, internal/external communications, charitable-giving records, and sensitive professional and personal affairs for the CEO and CFO.
Senior Executive Assistant / Legal Secretary
Supported partners and department heads in M&A, litigation, and bankruptcy; prepared sophisticated correspondence and managed complex meetings, billing, reimbursements, and confidential client matters.
Legal Assistant & Office Manager
Reviewed legal pleadings, managed departmental billing and office operations, served as primary client liaison, and coordinated document management and off-site records storage.