BALYEGISAWA

Demonstrated experience with Calendar Management.

Demonstrated experience with Event Coordination.

Demonstrated experience with CRM Management.

Demonstrated experience with Supplier Relationship Management.

Demonstrated experience with Contract Negotiation.

Managing Calendars, meetings and events.. Coordinating schedules and Appointments for team members.. Assisting with onboarding new volunteers.. Providing administrative support to team members. Supporting recruitment team by posting new volunteer opportunities.. Monitoring new comer integration and Engagement.. Processing volunteer leave requests.. Scheduling meetings and executive support.. Event Coordination like Organizing webinars and public events.. Processing and supporting new initiatives.. Maintaining accurate client documentation, records and regulatory paper work.. Supporting with meeting coordination, preparation of materials and follow-up actions. Assisting with diary management and scheduling across the Relationship Management team. Coordinating client account administration and support activities. Manage and maintain CRM systems, ensuring records remain accurate and up to date. Arranging and coordinate client events, hospitality and team-hosting activities. Updating Diary Dairies on slack.. Acting as a central point of coordination for team administration and operational support. Participating in internal meetings, projects and team initiatives. Ensuring all administrative processes are completed accurately and efficiently within a regulated environment. Preparing meeting agendas, presentations, and follow-up actions.. Organizing domestic and international travels, events and executive logistics.. Work with stakeholders, partners, investors and external vendors.. Anticipating challenges and proactively solve problems before they arise. Coordinating logistics and travels for the teams and for the executives.. Providing extensive diary and inbox management along with call and meeting scheduling. Formatting information for internal and external communication – memos, emails, presentations, reports.. Managing inbox on behalf of the team members and other executives.

Received and reviewed requisitions from project teams to determine procurement needs for construction materials, equipment, and services.. Managed executive’s calendar, scheduled meetings, appointments and travel arrangements.. Coordinated Time zones and ensured executive is well prepared for calls, presentations and engagements.. Sent reminders and follow up to keep priorities on truck.. Drafted Emails, memos and official communication on behalf of the executive.. Acted as the primary point of contact between the executive and internal/external stakeholders.. Managed inboxes to ensure timely responses and prioritization of critical messages.. Organized Digital files and Records and keeping records accurately and actively. Prepared reports and administrative materials for the Executive. Assisted in planning, monitoring and updating project timelines and deadlines. Tracked progress and reported status progress to the executive. Supported Client on boarding process, scheduled consultations and maintained clients records.. Supported professional communication and timely follow up with partners, vendors, and clients. Assisted in maintaining strong relationship on behalf of the company.. Conducted market research, Gathering information, insights for decision making.. Supporting strategic planning through data collection and analysis.. Managed productivity and collaboration tools such as Google workspace, Slack, Zoom, Team meetings, CRM system, Project management tools like Asana, Trello, Quick books, Tally etc.. Ensuring smooth workflow and maintained updated records.. Handling sensitive information with absolute discretion and integrity.. Ensured Compliance with organizational policies and maintained high ethical standards.. Assisted streamline communication and administrative workflows.. Supported development of remote work procedures, templates and documentations.. Identified inefficiencies and recommended improvements to improve productivity.. Assisted with personal scheduling, errands, and tasks that support executive overall productivity.. Managed reminders, events and organizational needs.. Managed clients CRM system.. Evaluated and implemented SOPS for the orgainsation.. Assisted in managing Office operations. Assisted in data management for the organisation.

Developing and maintaining strong relationship with suppliers.. Coordinated cross-department communication, ensuring smooth workflows between finance, operations, training, and logistics teams.. Created dashboards, procurement trackers, and digital filing systems using Google Workspace, MS Office, and ERP tools.. Managed executive calendars, prepared reports, drafted correspondence, and supported senior leadership with administrative tasks.. Led virtual meetings, prepared meeting agendas/minutes, and followed up on action items for multiple departments.. Implemented digital documentation systems to improve record-keeping, accessibility, and remote collaboration.. Conducted market and supplier research across local and international markets to support strategic sourcing.. Developed workflow improvements and automation ideas to streamline administrative and procurement processes.. Supported remote teams by coordinating communications, maintaining shared drives, and tracking team deliverables.. Ensured strong data accuracy, confidentiality, and compliance in handling sensitive procurement and administrative records.. Built and maintained strong relationships with suppliers, vendors, and service providers to ensure reliable supply and optimal pricing.. Managed end-to-end supplier relations, including evaluating performance, negotiating contracts, and ensuring full compliance with contractual terms.. Analyzed spend data and generated procurement reports to support strategic decision-making and cost-saving initiatives.. Oversaw ERP systems by monitoring stock levels, tracking purchase orders, updating inventory records, and aligning procurement activities with organizational goals.. Handled purchase order administration: creating POs, reviewing terms and conditions, and routing documents for approval.. Coordinated the full contract management process, including negotiation, drafting, execution, tracking, and compliance monitoring.. Ensured adherence to procurement policies, industry standards, and regulatory requirements to reduce operational risks.. Tracked and scheduled delivery of all materials, equipment, and personnel-related purchase orders.. Monitored inventory levels, performed reconciliations, and managed procurement activities to prevent shortages and overstocking.. Managed claims, losses, and supplier disputes to ensure timely resolution and protect company interests.. Reviewed and verified supplier proposals, quotations, and invoices before submission for payment.. Collaborated with engineers and technical staff to confirm material and equipment specifications.. Prepared and reported monthly budgets, tracked variances, and monitored financial performance against targets.. Participated in supplier and vendor meetings, presenting procurement insights and negotiating improved terms.. Documented procurement policies, workflows, and standard operating procedures (SOPs).. Assisted with contract drafting, amendments, renewals, and vendor documentation.. Developed and monitored cost-reduction strategies to optimize spending and improve efficiency.. Implemented inventory control procedures to maintain accuracy and minimize stock discrepancies.. Monitored supplier performance through KPIs, scorecards, and periodic reviews.. Conducted supplier onboarding, due diligence, and documentation verification.. Developed, implemented, and reviewed purchasing policies and compliance frameworks.

Uploading clients' information on the company's website and sales representatives' information in the validation system.. Providing one to one assistance to the sales representatives to submit applications for tax identification.. Submitting documents to URA after validation in the company system.. Registering all sales representatives by URA.. Handling clients' complaints. Managing company's sales. Verifying client's information in the organization system.. Balancing financial end of years adjustments. Handling loan verification (phones). Providing customer care skills to clients. Making calls to different clients

Issuing receipts. Issued receipts, prepared invoices, and created payment vouchers for daily financial operations.. Entered financial transactions into accounting systems with high accuracy, ensuring all records were complete and up to date.. Prepared and maintained digital and physical financial records, ensuring proper filing and compliance with company policies.. Balanced and reconciled cash books, identifying discrepancies and resolving errors promptly.. Conducted bank reconciliations and prepared bank deposit documentation.. Assisted in the preparation of financial statements, including income statements, expense reports, and monthly summaries.. Verified spreadsheet entries for accuracy and consistency across all financial documents.. Reconciled invoices, checked supporting documents, and flagged incorrect or duplicate entries.. Managed the Tally accounting system, updated ledgers, and supported daily bookkeeping tasks.. Prepared updated expense reports and monitored spending against budgets.. Responded to inquiries from stakeholders, assisted with documentation requirements, and offered administrative support for project activities.. Ensured confidentiality and safe handling of financial documents and sensitive data.. Assisted in budget monitoring by organizing costs, summarizing expenditures, and preparing periodic financial reports.

Uploading information about Agriculture to the state house website. Keeping records for different farmers. Accurately entered, updated, and validated large volumes of agricultural, farmer registration, and project-related data into district and national management systems with 99%+ accuracy.. Managed digital records, created organized filing systems, and ensured secure storage of sensitive beneficiary information.. Conducted data cleaning, verification, and reconciliation to identify discrepancies and maintain high data integrity.. Collected field reports, consolidated submissions from extension workers, and prepared weekly and monthly data summaries.. Generated data-driven reports, spreadsheets, and dashboards to support decision-making for district agricultural programs.. Used tools such as Excel, Google Sheets, MS Access, and district MIS systems to track data, update entries, and run analysis.. Coordinated communication between district officers, farmers, coordinators, and local government units to ensure accurate information flow.. Provided administrative support including document drafting, typing, minute-taking, scheduling, and correspondence management.. Managed office documentation, registered incoming/outgoing documents, and maintained up-to-date administrative records.. Assisted in the verification and validation of beneficiary lists for government agricultural input distributions.. Supported monitoring and evaluation teams by organizing field data, preparing activity reports, and submitting digital updates.. Ensured data confidentiality and compliance with government guidelines on data protection and record management.. Prepared and organized digital files for audits, inspections, and periodic program reviews.

Assisting in developing and implementing project plans to reduce unemployment among youth in Namutumba District.. Coordinating project activities, including training sessions, workshops, and community outreach programs.. Ensuring project timelines, budgets, and objectives are met.. Building and maintaining relationships with local stakeholders, including community leaders, government officials, and partner organizers. Collaborating with stakeholders to identify project beneficiaries and ensure project activities are aligned with community needs.. Facilitating communication between project team members, stakeholders, and beneficiaries.. Coordinating training sessions and workshops for youth on entrepreneurship, vocational skills, and employment readiness.. Ensuring training materials and resources are available and accessible to beneficiaries.. Monitoring and evaluating the effectiveness of training programs. Developing and implementing monitoring and evaluation plans to track project progress and impact.. Collecting and analyzing data on project outcomes, including number of beneficiaries, skills acquired, and employment rates.. Using data to inform project decisions and improve program effectiveness. Preparing and submit project reports to management and donors.. Maintaining accurate and up-to-dating project records, including beneficiary data, training materials, and financial reports.. Documenting project successes, challenges, and lessons learning. Mobilizing community members to participate in project activities.. Conducting community outreach and sensitization programs to raise awareness about project objectives and benefits.. Ensuring project activities are inclusive and accessible to all members of the community.. Assisting in managing project finances, including budgeting, expenditure tracking, and financial reporting.. Ensuring project expenses are in line with approved budgets and donor requirements. Working closely with project team members, including trainers, mentors, and community outreach workers.. Providing technical support and guidance to team members as needed.. Fostering a collaborative and inclusive team environment