Essential Job Functions: (50%) Ensure timely processing of file requests from HHS members by pulling files electronically or in hardcopy, reviewing documents, updating inventory, and generating automated status emails. Verify file completeness upon handover to Purchaser. Serve as backup for bid/response receiving area. (20%) Assist in preparing files for storage or destruction, including inventory, boxing, labeling, and transporting. Participate in annual quality review for off-site records. (10%) Process intake of procurement files for storage, verifying accuracy, recording receipt, and confirming processing. (10%) Generate reports listing files checked out by staff upon request. (10%) Perform assigned duties, including inputting policies/procedures and supporting disaster response/COOP activation. Monitor and assist with multiple email boxes. Knowledge Skills Abilities: - Knowledge of office and administrative procedures, contract management, and state records retention policies. - Skill in using office equipment and computers, including Microsoft Word, Excel. - Detail-oriented with strong customer service skills. - Ability to collect, analyze, and interpret technical information, identify problems, prepare reports, follow instructions, and communicate effectively. - Capable of lifting/moving 40 pounds.