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Data Entry Clerk
Aaron Selasi Nunekpeku
Remote (work from home)
Negotiable
Job Title: Tally Clerk & Stock OfficerCompany: Nanas Dea EnterpriseDepartment: Warehouse & Inventory ManagementReports To: Stock ManagerPosition OverviewThe Tally Clerk & Stock Officer plays a critical role in maintaining inventory accuracy, stock visibility, and operational efficiency. This position is responsible for physically verifying, counting, and recording incoming and outgoing shipments, primarily imported poultry and fish cartons, maintaining accurate inventory ledgers, generating operational stock reports, and reconciling inventory discrepancies.Key Responsibilities1. Stock Tallying & VerificationPhysical Counting: Perform precise physical tallies of all incoming and outgoing goods, ensuring container loads and shipment deliveries match physical carton counts.Shipment Inspection: Inspect imported poultry and fish cartons for proper labeling, correct weight designations, and signs of damage or spoilage upon offloading.Batch & Item Tracking: Accurately differentiate and log specific product lines, cuts, and brand labels.2. Inventory Ledger & Record ManagementData Entry & Ledger Updates: Maintain up-to-date daily stock ledgers, converting physical count sheets into structured digital tracking logs and spreadsheets.Stock Movements: Record all stock transfers, sales releases, and returns in real-time to preserve ledger accuracy.Database Maintenance: Update product classifications, correct numerical discrepancies, and organize historical inventory logs for easy audit access.3. Reporting & CommunicationInventory Reporting: Prepare and submit clear, timely stock reports to the Stock Manager, detailing opening balances, receipts, issuances, and closing stock levels.Discrepancy Escalation: Immediately flag and investigate count variances, damaged cartons, or labeling misalignments before finalizing logs.Interdepartmental Coordination: Work closely with sales personnel, warehouse team members, and management to reconcile order fulfillments and clarify sales entries.4. Operational OversightAssist in periodic physical stock-taking exercises and audit preparations.Monitor stock rotation (FIFO) to minimize product loss or extended storage.Help maintain order and proper storage organization within the stockholding areas.Key Competencies & QualificationsAnalytical & Numerical Accuracy: Exceptional attention to detail when counting bulk goods and entering spreadsheet data.Software & Digital Literacy: Proficiency in digital tools, Microsoft Excel, Google Sheets, or custom inventory management software.Documentation Skills: Capability to maintain neat, precise physical tallies and transform manual logs into formal corporate reports.Communication: Clear oral and written communication skills for writing incident reports, stock summaries, and operational updates.Integrity & Accountability: Strong commitment to transparency and accurate record-keeping in fast-paced wholesale/retail operations.